Job Description

Job Description

Job Description

Payroll and General Accounting Specialist

Position Summary

The Payroll and General Accounting Specialist is responsible for supporting accurate and timely payroll, accounts payable, and general accounting activities for multi-entity organizations. This position manages recurring financial processes while serving as a responsive and helpful resource to internal and external stakeholders.

Success in this role requires a strong customer-service mindset, attention to detail, and the ability to communicate clearly and professionally. The ideal candidate enjoys helping others, takes ownership of questions and issues through resolution, and can balance service-oriented responsibilities with the accuracy and confidentiality required when working with payroll and financial information.

Essential Duties and Responsibilities

Payroll

• Prepare and process payroll accurately and timely according to established schedules and procedures.
• Review and validate timesheets, deductions, benefits, and other payroll-related information.
• Serve as a responsive resource for employees and business partners with payroll-related questions and requests.
• Research payroll questions and discrepancies, communicate findings clearly, and follow issues through to resolution.
• Maintain accurate and confidential employee payroll records.
• Support payroll tax, reporting, reconciliation, and compliance activities.
• Coordinate with internal teams and external partners to resolve payroll issues and ensure timely processing.
• Maintain appropriate payroll documentation and support internal and external audits as needed.

Accounts Payable

• Receive, review, code, and process vendor invoices in accordance with established procedures.
• Respond to vendor and internal inquiries regarding invoices, payments, and account activity in a timely and professional manner.
• Ensure invoices are appropriately documented and routed for approval.
• Reconcile vendor accounts and research and resolve discrepancies.
• Prepare and process vendor payments in accordance with established schedules and controls.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Support vendor onboarding and maintenance processes.
• Build positive working relationships with vendors and internal stakeholders through clear communication and dependable follow-through.
• Assist with AP reconciliations and other accounting activities as needed.

General Accounting / Support

• Assist with month-end and year-end close activities, including reconciliations and supporting documentation.
• Prepare routine reports and assist with analysis of payroll and AP activity.
• Support audits, compliance reviews, and other financial reporting requirements.
• Maintain organized and accurate financial records.
• Assist with research and resolution of accounting discrepancies and unusual transactions.
• Respond to requests for information and provide timely follow-up to internal stakeholders.
• Identify opportunities to improve accounting procedures, documentation, and internal controls.
• Support special projects and other accounting or finance activities as assigned.

Minimum Qualifications

• 2 - 4 years of experience in payroll, accounts payable, or a closely related accounting function.
• Good working knowledge of payroll processes and fundamental accounting principles, with experience supporting payroll and/or accounts payable for multiple entities, departments, or business units, and in multi-state environments.
• Demonstrated ability to accurately process and reconcile financial information.
• Strong customer service skills with a professional, helpful, and responsive approach.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and data reconciliation.
• Strong attention to detail and commitment to accuracy.

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